Process invoices 20x faster with 99.5% accuracy. Eliminate manual data entry, reduce AP costs by 75%, and accelerate payment cycles with intelligent invoice automation.
Finance teams waste countless hours manually processing invoices, entering data, matching to purchase orders, and chasing approvals.
Manual invoice processing takes 10-15 minutes per invoice, creating backlogs and delaying payments to suppliers.
3-5% error rate in manual invoice data entry leads to payment mistakes, disputes, and reconciliation issues.
Manual invoice processing costs $15-40 per invoice, adding up to millions annually for high-volume organizations.
Slow processing means missing early payment discounts worth 2-3% of invoice value—thousands in lost savings monthly.
Boaweb AI builds end-to-end invoice automation systems that handle everything from capture to payment—automatically.
AI monitors email inboxes, cloud storage, and EDI feeds to automatically capture invoices the moment they arrive. Computer vision instantly identifies invoice documents and routes them to the processing pipeline—no manual uploading required.
Advanced OCR combined with machine learning extracts all critical invoice data: vendor details, invoice number, date, line items, quantities, unit prices, taxes, totals, payment terms. The system handles any invoice format—structured, unstructured, even handwritten—with 99.5% accuracy.
AI automatically matches invoices to purchase orders and receiving documents. The system validates quantities, prices, and totals against PO terms, flags discrepancies, detects duplicate invoices, and cross-references vendor master data. Only exceptions requiring human review are escalated.
Intelligent routing sends invoices through approval workflows based on amount thresholds, cost centers, or department hierarchies. Approvers receive mobile notifications with all context needed to approve in seconds. The system automatically escalates overdue approvals and maintains complete audit trails.
Approved invoices flow directly into your ERP or accounting system (SAP, Oracle, NetSuite, QuickBooks, Dynamics 365) via API. Payment processing happens automatically on scheduled dates. The system maintains full visibility into invoice status, payment history, and vendor performance analytics.
Join 200+ finance teams using Boaweb AI to automate invoice processing and reduce AP costs by 75%.
A manufacturing company in Malmö processed 8,000+ supplier invoices monthly with a 6-person AP team. Manual data entry took 12 minutes per invoice, matching was error-prone, and approval workflows created bottlenecks. They missed early payment discounts worth €45,000 annually.
Boaweb AI Solution: We implemented comprehensive invoice automation with AI-powered extraction, automatic three-way matching, intelligent approval routing, and direct integration with their SAP system.
Results after 5 months: Processing time reduced to 32 seconds per invoice, AP team reduced from 6 to 2 (handling exceptions only), processing costs decreased by 78%, early payment discounts captured increased by 85%, and supplier satisfaction improved significantly. Total annual savings: €340,000.
Process PDF, images, scanned documents, EDI, XML, and email invoices from any source.
AI automatically identifies duplicate invoices across multiple criteria to prevent double payments.
Automated three-way matching: invoice vs. purchase order vs. goods receipt.
Smart routing of mismatches and anomalies to appropriate reviewers with full context.
Handle invoices in any currency with automatic conversion and exchange rate tracking.
Complete audit logs of all actions, changes, approvals, and processing history for compliance.
Yes. Unlike template-based OCR, our AI-powered system uses machine learning to understand invoice structure and context regardless of layout. It handles invoices from any vendor—even those you've never seen before—without requiring manual template setup. The system learns and improves with each invoice processed.
The AI automatically matches invoice data against purchase orders and goods receipts in your ERP system. It validates quantities, prices, terms, and totals across all three documents. Matches within tolerance thresholds (which you configure) are auto-approved. Discrepancies are flagged with detailed explanations for human review.
We integrate with all major systems including SAP, Oracle NetSuite, Microsoft Dynamics 365, Sage Intacct, QuickBooks, Xero, Fortnox (popular in Sweden), and custom ERP solutions. Integration is bi-directional: we pull PO data for matching and push approved invoices for payment processing.
Standard implementations take 4-8 weeks including system integration, workflow configuration, user training, and initial AI model training. We start with a 2-week pilot processing a subset of invoices to validate accuracy before full deployment. Most organizations see ROI within 6-9 months.
The system flags low-confidence extractions or validation failures for human review. Reviewers see the original invoice, extracted data, and specific issues requiring attention. They make corrections in an intuitive interface, and the AI learns from these corrections to improve future accuracy. Typically 10-15% of invoices require review initially, decreasing to 3-5% over time.
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Learn More →Join finance teams across Sweden using Boaweb AI to eliminate manual invoice processing. Get a free analysis of your current AP workflows and potential savings.
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